Skip to Content

ADMINISTRATIVE, SUPPORT AND CO-ORDINATION OFFICE OF THE MEC

East London, South Africa

Apply Now!

Reference Number

DHS16/02/2025

Department

Human Settlements

Salary Package

R849 702.00 per annum (Level 11) All-inclusive Package


RESPONSIBILITIES

Main Responsibilities

  •   Coordinate the planning process for the MEC Office.
  •  Analyse reports coming from statutory bodies and identify areas of emphasis.
  •  Organise and facilitate sessions to discuss portfolio questions and draw responses.
  •  Facilitate tabling and discussion of Directorate Plans.
  •  Develop and implement records management policies, file plans, strategies and procedures.
  •  Coordinate records management policies to ensure compliance.
  •  Provide registry support services in the office of the MEC.
  •  Implement the records management and file plans effectively.
  •  Monitor accurate monthly and quarterly reports.
  •  Ensure the safekeeping of all documentation in the office of the Head in line with relevant legislation and policies.
  •  Ensure that office equipment e.g. photocopiers are in good working order.
  •  Records the engagements of the Head of Office.
  •  Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter.
  •  Coordinates with and sensitizes/advises the Head of Office regarding engagements.
  •  Compiles realistic schedules of appointments.
  •  Ensures the effective flow of information and documents to and from Head Office.
  •  Obtain inputs, collates and compiles reports e.g. progress and management reports.
  •  Scrutinizes routine submissions/reports and makes notes and/or recommendations for the manager.
  •  Responds to enquiries received from internal and external stakeholders.
  •  Coordinate and guide budgeting process and financial reporting.
  •  Consolidate the budget of the Head of Office for submission to the Budget Office.
  •  Prepare in-year monitoring report for the Office.
  •  Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timeliness.
  •  Resolve problems of motivation and control with minimum guidance from the supervisor.
  •  Delegate functions to staff based on individual potential to provide the necessary guidance and support and afford staff adequate training and development opportunities.
  •  Manage daily employee performance and ensure timely performance assessments of all subordinates.
  •  Ensure management maintenance and safekeeping of assets.
​
REQUIREMENTS

Minimum Qualifications & Skills

  •   National Senior Certificate.
  •  National Diploma (NQF level 6) B/ Degree (NQF level 7) as recognised by SAQA in Public Administration/Administration/Office Management and Technology/Social Science/Human Settlements or equivalent qualification with five (5) years’ experience.
  •  3 years’ experience as an Assistant Director in the field.
  •  Knowledge of monitoring and evaluation process.
  •  Reporting procedure.
  •  Strategic planning processes.
  •  Budgeting process.
  •  Strategic reporting.
  •  Public Service Act, 1994.
  •  Public Service Regulations 2001.
  •  Public Finance Management Act, 1999.
  •  Treasury Regulations.
  •  Must possess a valid drivers’ licence.
  •    
​
Apply Now!